By utilizing new software for your small business, you can enhance communication between your team and between your team and your customers, improve efficiency and productivity, and improve your sales.
Regardless of the type of new software that you decide to use, you’re sure to want the adoption to be as smooth and quick as possible.
So, here are some great ideas to help your small business speed up the adoption of your new software.
Put Together a Team to Lead the Implementation
Whatever type of software you adopt, before you roll it out to all of your staff members, you should first put together a small team to lead the implementation. You can then ensure everything is functioning as it should be and make certain you have employees who understand all the technicalities, features, and tools of the software.
This EHR implementation guide for healthcare organizations highlights many helpful points that any type of small business implementing any type of software will find useful. Its main points include assembling your implementation team, matching your software to your workflow, and entering your data.
Once the implementation has been done according to the specific needs of your business, you can begin training your staff members on how to use the new software.
Do the training in the right way and you can significantly speed up the adoption process.
Provide Training in the Right Way
By spending time creating an effective training program, your employees will be able to get to grips with the new software much more easily and you can therefore speed up the adoption process.
You should ideally use a combination of in-person training sessions and online courses and seminars to ensure your team knows how to use the new software properly.
Online information enables employees to look at details in their own time and go back to things that they have forgotten or are unsure about while providing in-person training sessions allows your team to ask questions and feel more comfortable about using the software.
Emphasize the Benefits of the Software
While it’s vital that your team learns how to use the software correctly, it’s just as important that all employees understand how the software can improve their workflows and efficiency.
Therefore, demonstrate why your employees need to adopt the new software as much as you show them how to use the software.
The adoption of the software can then be sped up.
When you emphasize the software’s benefits and values, your employees are more likely to get behind the new software and not adopt it grudgingly.
Remember, some employees could be resistant to change, so don’t underestimate just how important it is to demonstrate how beneficial the software will be to both the company as a whole and to every employee.
Provide In-person Training in Small Groups
Training may take longer when you hold several training sessions for small groups of employees rather than one training session for all employees, but the adoption of your new software will be sped up and run more smoothly if you do the former.
Employees in small training groups tend to learn more easily and they will feel freer to ask questions if they don’t understand anything.
Furthermore, you can use in-person training sessions to motivate your employees more about using the new software.
Also, some employees may feel more technologically challenged than others and therefore have a harder time adjusting to the adoption of the new software.
By providing training sessions in small groups, you can help to put such employees’ minds at rest by spending time with them and explaining things clearly.
The more time you spend on training, the sooner you can roll out the software and enhance productivity.
